Educational Travel Stipend Reimbursement Information

Instructions for Submitting a Reimbursement Request

You must have a stipend (grant) approval letter from the Tennessee Council on Developmental Disabilities before you can request reimbursement funds. 
STEP 1:  Download and complete the Educational Stipend Reimbursement Form at the link below:

Download Educational Stipend Reimbursement Form (pdf format)

STEP 2: Return the Reimbursement Form to UCP within 30 days of the completion of your travel.  Reimbursement claims after this date are subject to disapproval.  UCP reserves the right to withhold reimbursement until all expenses are appropriately documented to the satisfaction of our auditors.
  • Attach ALL receipts and appropriate documentation for the expenses you are claiming. You must provide a Reimbursement Form and receipts must be attached for each expense claimed. Checks will be issued within 30 days of receipt of your claim.
  • Reimbursement requests with required documentation may be sent by mail to United Cerebral Palsy, 1200 9th Avenue North, Suite 110, Nashville TN 37208. We also accept materials faxed to 615-369-3082 or scanned to pdf and submitted via email at the following email address:
    Deana_Claiborne@ucpnashville.org
  • IMPORTANT:  If you email or fax your reimbursement materials, the subject header MUST BE: Educational Stipend Reimbursement Request
 IMPORTANT:  DO NOT send your Conference Evaluation Form to UCP. Evaluation Forms must be returned to the TN Council on Developmental Disabilities.

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